Procedure from application of the topic to defense of the doctoral thesis
WHAT IS THE PROCEDURE FROM APPLYING THE SUBJECT TO THE SUBMISSION OF DOCTORAL THESIS?
The procedure is defined in the Rules on Doctoral Study.
Vsebina
1. APPLICATION FOR THE SUBJECT OF DOCTORAL THESIS
The candidate applies for the topic of doctoral thesis on the form OBR-010. The form is submitted in Moodle. The topic is discussed by the Scientific and Research Committee and a mentor is proposed to the candidate, unless the candidate has already proposed a mentor. The student receives an e-mail notification on the approval of the subject.
The Scientific and Research Committee usually meets once a month, namely on the 3rd Monday of each month.
A student without status or on pause must, before submitting a thesis, contact moodle@fuds.si and request access to submit an application for Scientific and Research Committee.
2. DOCTORAL THESIS PROPOSAL
The candidate submits the doctoral thesis proposal on the form OBR-011 in Moodle. The proposal is considered by the Scientific and Research Committee, which submits a proposal to the Senate to appoint the commission to assess the suitability of the proposal. The members of the commission must provide an opinion on the proposal within 30 days. The report of the members of the commission is considered by the Senate, which adopts a positive or negative assessment of the proposal on this basis.
The Scientific and Research Committee usually meets once a month, namely on the 3rd Monday of each month.
The Senate usually meets once a month, namely on the 3rd Thursday of each month.
A student without status or on pause must, before submitting a thesis, contact moodle@fuds.si and request access to submit an application for Scientific and Research Committee.
3. INSTRUCTIONS FOR WRITING PROFESSIONAL AND SCIENTIFIC WORKS AT SASS
The completed work must be written and organized in accordance with:
Authorship Statement template:
4. DISSERTATION SEMINAR
The candidate must pass the Dissertation Seminar in the 3rd year of study. Part of the obligations is carried out through participation in lectures held by the course coordinator prof. Matej Makarovič, PhD. The other part of the obligations is carried out when the candidate submits the doctoral thesis to Moodle, after the approval of the mentor and after having completed the obligations regarding the lectures. The dissertation is discussed by the Scientific and Research Committee, which appoints a 3-member commission. The latter is present when the candidate presents the thesis (a sort of „trial“ before the defense).
The Scientific and Research Committee usually meets once a month, namely on the 3rd Monday of each month.
A student without status or on pause must, before submitting a thesis, contact moodle@fuds.si and request access to submit an application for Scientific and Research Committee.
5. SUBMISSION OF THE DOCTORAL THESIS FOR TECHNICAL INSPECTION AND PLAGIARISM TEST
When the mentor approves the candidate’s final thesis for submission and before printing, the candidate must send it to the e-mail address: pregledi@fuds.si (so that the student office and the library will receive it) for technical revision – it must be in electronic form so that corrections can be inserted into the document. The candidate must also submit the form OBR-FUDŠ-014 – Review and submission of doctoral thesis to the same e-mail address with completed field A (mentor’s statement) and field B (author’s statement). Field C is completed by the librarian after the technical revision and the form is then submitted to the office. The technical revision shall be completed within 14 days from the submission of the thesis.
If further revision of the final thesis is required, the student submits the document again to the e-mail address: pregledi@fuds.si
along with the following:
1) a copy with corrections inserted by the librarian;
2) a copy with corrections taken into account – corrected version.
The technical revision shall be carried out again within 14 days from the submission of the corrected thesis.
The thesis shall also be tested for plagiarism. The student and mentor will receive a plagiarism detector report by email. In case of discovered similarities, the student consults the mentor and not the professional service in the Office or in the Library.
Upon final submission, the final thesis must be appropriate from the linguistic point of view (proofreader’s receipt is not required).
6. SUBMISSION OF THE COMPLETED DOCTORAL THESIS TO THE STUDENT’S OFFICE
The student submits the final thesis in electronic form in pdf format to the e-mail address: referat@fuds.si
The Student Office then forwards the final thesis to the Senate of the School, which appoints the commission to assess the suitability of the doctoral thesis. The members of the commission must submit their assessments of the doctoral thesis within 1 month from the day of appointment. The assessments are considered by the Senate who accepts or rejects the doctoral thesis on this basis or returns it to the candidate for amendment or supplement and sets a reasonable deadline for corrections. If the Senate accepts the doctoral thesis, it appoints a commission for the defense of the thesis. The date of the defense is coordinated.
The Scientific and Research Committee usually meets once a month, namely on the 3rd Monday of each month.
The Senate usually meets once a month, namely on the 3rd Thursday of each month.
7. DEFENCE OF DOCTORAL THESIS AND DOCTORAL THESIS CERTIFICATE
The Student Office shall send a notice to the members of the commission for defense and to the candidate at least 7 days prior to the date of the defense. The notice shall state the date, time and place of the public defense.
The student shall submit three bound printed copies of the thesis to the Student Office within 14 days after the successful defense. At the same time, the student also submits the final version of the thesis on a CD in pdf format (in 2 copies).
After receiving bound copies of the thesis, the Student Office issues a certificate on the successfully completed defense of the doctoral thesis to the student, which serves as proof until the award of the degree (which usually takes place once a year, namely in June).
8. PAYMENT FOR THE THESIS AND DEFENSE
Payment is not required for the final thesis and the defense if a student with student status submits the final thesis and a certificate of completed technical revision and plagiarism test to the e-mail address referat@fuds.si no later than on 30 September of the current academic year, provided that the student defends the thesis no later than 30 days after its submission. In order to ensure that the defense is completed before the deadline for the defense, we strongly recommend that students submit the thesis no later than August.