From the topic application to the defense of the graduate/master's thesis

From the topic application to the defense of the graduate/master's thesis

The procedure is defined by the Rules on Diploma Thesis and Master’s Thesis.

Content

1. APPLICATION FOR DIPLOMA/MASTER’S THESIS

  • A student who has passed all exams of the 1st and 2nd year of undergraduate studies may submit an application for the subject of diploma thesis.
  • A student may submit an application for the subject of master’s thesis after having enrolled into the 2nd year of studies.
  • The subject is registered on the form APPLICATION FOR DIPLOMA/MASTER’S THESIS, which must be signed by the student and the proposed mentor. The signed form is submitted in Moodle.
  • The application is considered by the Committee for Study and Students Affairs, which meets once a month, namely on the 3rd Monday of each month. The student receives an e-mail notification on the approval of the subject.
  • The approved subject is valid for 2 years. If, within 2 years of approval, the student does not complete the undergraduate/master studies, he/she must submit a request form for extension of the subject. The subject may be extended by 1 year.
  • The forms are available to students under Moodle/Study forms.
  • The list of proposed subjects of diploma/master’s theses for the current academic year is available on the following link. (document in Slovenian language)
  • A student without status or on pause must, before submitting a thesis, contact [email protected] and request access to submit an application for Committee for study and students affairs.

2. INSTRUCTIONS FOR WRITING PROFESSIONAL AND SCIENTIFIC WORKS AT SASS

The completed work must be written and organized in accordance with:

Authorship Statement template:

3. SUBMISSION OF THE THESIS FOR TECHNICAL INSPECTION AND PLAGIARISM TEST

When the mentor approves the student’s final thesis for submission and before printing, the student must send it to the e-mail address: [email protected] for technical revision – it must be in electronic form so that corrections can be inserted into the document (which will be received by the librarian who carries out technical revisions). The thesis must be proofread before submission. The student must also submit the form Review and submission of diploma and master’s thesis (available under Moodle/Study forms) to the same e-mail address with completed field A (mentor’s statement) and field B (author’s statement). Field C is subsequently filled in by the librarian after the technical revision. The technical revision shall be completed within 14 days from the submission of the thesis. 

If further revision of the final thesis is required, the student submits the document again to the e-mail address: [email protected]

Along with the following:
1) a copy with corrections inserted by the librarian;
2) a copy with corrections taken into account – corrected version.

The technical revision shall be carried out again within 14 days from the submission of the corrected thesis.

The thesis shall also be tested for plagiarism. The student and mentor will receive a plagiarism detector report by email. In case of discovered similarities, the student consults the mentor and not the professional service in the Office or in the Library.

Upon final submission, the final thesis must be appropriate from the linguistic point of view (proofreader’s receipt is not required).

4. SUBMISSION  OF THE COMPLETED THESIS TO THE STUDENT’S OFFICE

The student submits the final thesis in electronic form together with the form Revision and Submission of Diploma/Master’s Thesis in Moodle.

The Committee for Study and Students Affairs considers the thesis and appoints the commission for defense.

The Committee for Study and Students Affairs usually meets once a month, namely on the 3rd Monday of each month.

The members of the commission shall decide if the submitted thesis is appropriate for defense within 14 days of receiving the thesis. Should there be any doubts whether the thesis is suitable for defense or not, they shall inform the Student Office, which records this on the Revision and Submission of Diploma/Master’s Thesis form and sends it to the student and the mentor. If the members of the commission assess that the thesis is appropriate, they set the date for defense.

A student without status or on pause must, before submitting a thesis, contact [email protected] and request access to submit an application for Committee for study and students affairs.

5. DEFENSE AND DIPLOMA/MASTER’S THESIS CERTIFICATE

The Student Office shall send a notice to the members of the commission for defense and to the candidate at least 7 days prior to the date of the defense. The notice shall state the date, time and place of the public defense.

The student shall submit one bound printed copy of the thesis to the Student Office within 14 days after the successful defense. At the same time, the student also submits the final version of the thesis on a CD in pdf format.

After receiving a bound copy of the thesis, the Student Office issues a certificate on the successfully completed defense of the diploma or master’s thesis to the student, which serves as proof until the award of the diploma or master’s degree (which usually takes place once a year, namely in June).

The Student Office then submits the final thesis in both formats to the SASS library.

6. PAYMENT FOR THE THESIS AND DEFENSE

Payment is not required for the final thesis and the defense if a student with student status submits the final thesis and a certificate of completed technical revision and plagiarism test to the Moodle no later than 30 September of the current academic year, provided that the student defends the thesis no later than 30 days after its submission. In order to ensure that the defense is completed before the deadline for the defense, we strongly recommend that students submit the thesis no later than August.